New Field Education Group is hiring
Administrative Assistant with LMIA

Responsibilities

Tasks

• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Supervise office and volunteer staff

Experience and specialization

Computer and technology knowledge

• Google Docs
• Workday
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• SharePoint
• Social Media
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of specialization

• Reports and records
• Invoices

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner

Benefits

Financial benefits

• Commission
• Group insurance benefits

Other benefits

• Paid time off (volunteering or personal days)
• Parking available