Beameo Services-conseils Inc. is hiring
Administrative Assistant with LMIA

Work setting

• Construction
• Consulting firm
• Engineering firm

Budgetary responsibility

• 0 - $100,000

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Advise on tendering procedures
• Conduct research
• Perform data entry
• Recruit and hire staff
• Perform basic bookkeeping tasks
• Prepare proposals
• Prepare briefs
• Maintain records and statistics
• Complete reports
• Assist in analysis of data and preparation of reports
• Hire and train staff in job duties, safety procedures and company policies
• Co-ordinate special events
• Assist in preparing estimates, schedules, specifications and reports

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• SharePoint
• Social Media
• Accounting software
• MS Office
• Adobe Acrobat Reader
• LinkedIn

Technical terminology

• Business

Area of work experience

• Human resources
• Business administration/management

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Travel expenses not paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management
• Adaptability
• Dependability
• Due diligence

Benefits

Health benefits

• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Tax-Free Savings Account (TFSA)

Other benefits

• On-site recreation and activities
• Team building opportunities
• Travel insurance
• Variable or compressed work week