construction & rénovation MJ inc is hiring
Administrative Assistant with LMIA

Languages

• French

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 5 years or more

Hybrid

• Work must be completed both in person and remotely.

Work setting

• Construction

Budgetary responsibility

• $100,001 - $500,000
• $500,001 - $1,500,000

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Oversee payroll administration
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Co-ordinate and monitor budget and departmental resources

Supervision

• 3-4 people
• 5-10 people

Functional expertise

• Program administration or operations management

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Communications and public relations

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams
• Business process management
• Facility management
• Accounting
• Payroll services
• Labour relations

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner