IGA extra is hiring
Executive Assistant with LMIA

Languages

• French

Education

• Other trades certificate or diploma
• or equivalent experience

Experience

• 5 years or more

On site

• Work must be completed at the physical location. There is no option to work remotely.

Work setting

• General office
• Retail/wholesale establishment/distribution centre

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Supervise staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Leading/instructing groups
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Microsoft Publisher
• SharePoint
• Accounting software
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Database management

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence
• Own transportation
• Own vehicle
• Willing to travel

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Dependability
• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Hardworking
• Proactive

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)
• Travel insurance